Small Business Guide to Outsourcing Payroll

In other words, if you’re hoping to use a third-party vendor as your de facto HR department, OnPay is not the right pick. Despite this, OnPay’s software is surprisingly robust and makes a solid case for its use, all on its own. This type of data is valuable to criminals and they are always looking for insecure points of entry. To reduce the risk of a security breach when you outsource, make sure the partner you choose has strict security measures in place. For example, they should comply with data protection laws such as the GDPR.

1. These changes in the post-COVID-19 working environment mean HR teams have more on their plates than ever before.
2. Most everything has its pros and cons, and outsourcing payroll is no exception.
3. Payroll processing is a complex and potentially risky business operation.
4. That’s why the first thing you should consider when hiring a payroll outsourcing provider is establishing trust.
5. With tools to help onboard, offboard and upskill team members, it’s one of the most robust platforms in the industry for organizations that want to collect staff feedback and use it to make improvements.

Simplify global payroll with Deel

Their suite of offerings help teams keep a pulse on the employee journey, from candidate to coworker to former staff. With tools to help onboard, offboard and upskill team members, it’s one of the most robust platforms in the industry for organizations that want to collect staff feedback and use it to make improvements. With HR outsourcing and PEO services, compliance support, and even AI-powered capabilities, ADP is a leading brand, and one to be reckoned with. And, with robust and customizable integration options, it’s well-suited to fitting alongside existing workflows and tech stacks. Thanks to the tens of thousands of small and midsized businesses who trust ADP to support your HR, payroll, benefits, and workplace safety needs. Choose to partner with ADP as a professional employer organization (PEO) for full outsourcing.

That’s in addition to functionality covering recruitment and onboarding, headcount planning, learning management, performance management, compliance and even employee experience. Bottom line, Rippling has plenty on offer for those who need it. A high-quality payroll outsourcing service provides you with a suite of features for running payroll efficiently. Simple outsourcing options allow you to manage payroll data from a phone or desktop application, while higher-value options allow you to connect directly with expert support. Payroll outsourcing is transferring payroll tasks and responsibilities to a third-party payroll provider.

Letting Professionals Do the Work

Depending on the agreement between the primary business and the payroll provider, the provider can be responsible for all or just some of the payroll tasks. Examples of payroll tasks are verifying wages, deducting and depositing payroll taxes, and printing paychecks. Employers are ultimately responsible for paying payroll taxes, even if they outsource payroll to a third-party provider. The payroll company can streamline your operations to make them more cost-effective, and it can take on the responsibility of tax withholdings and deposits. However, any IRS penalties for mistakes will be levied against the primary business. As mentioned before, these are further areas where a misstep by a payroll outsourcing provider can become a problem for both the provider and the client company.

Please consult with a tax professional to provide further guidance. Offer health, dental, vision and more to recruit & retain employees. Anja Simic is a passionate advocate for remote work and leveling the playing field for diverse talents worldwide. As a content marketing professional, she thrives on shaping impactful narratives through different formats such as long-form content, webinars, and newsletters (to name a few). Is it just available by email or chat, or will you be able to talk with someone if needed?

on outsourcing

Keep in mind, though, that the same concerns mentioned above also apply to software capabilities. Not all tools can do international payments or contract payments. Some can handle taxes just about everywhere adjusted gross income definition while others have limited range. What’s more, it’s the only entry on this list with any measure of pricing transparency.

We ultimately selected ADP, as we found they offered the best overall package and the level of support we were looking for. Keeping everyone in the loop helps manage expectations, ease any worries or uncertainties, and ensure your team feels informed at every step. Things can change fast and pivots can happen, but you don’t want to be locked into an agreement with a provider that can’t grow with you. To make your life significantly easier, you’ll want to use a payroll platform that can integrate seamlessly with your existing HR tech stack. Ideally, there will be an API option, too, so that you can customize your integrations. Since you’re trusting another company with personal and financial data, you need to be sure that it is compliant and able to protect against data theft.